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Registration of Association and Foundation  | Application for Certificate of Association and Foundation | Dissolution of Association | Registration of Political Association | About Completing the Declaration of Assets and Interests | Filled sample of general assembly minutes | Frequently Asked Questions about Association and Foundation | The Financial Intelligence Office - Information on the international standards related to Non-Profit Organizations ]

 
  A. Registration of Association and Foundation
 

The founder of an association or foundation shall first apply for the “Certificate of Adoptable Name of Association and Foundation” at the Identification Services Bureau (hereinafter referred to as DSI). Upon receipt of the certificate, the founder shall notarize the establishment of the association or foundation at the Public Notary Office. After the constitution is published in the Official Gazette, DSI will notify the association or foundation of the registration number by an official letter.

 
B. Application for Certificate of Association and Foundation
 

Application Categories:

  1. “Certificate of Adoptable Name of Association and Foundation” (issued in the form of an official letter)
  2. Certificate of Existence of Registration Record of Established Association or Foundation in DSI
  3. Certificate of the Leadership Structure of Established Association or Foundation
  4. Certificate of Constitution or Other Documents Authentication

 

1. “Certificate of Adoptable Name of Association and Foundation” (issued in the form of an official letter)

a. Target Applicants:

    i) A group that intends to establish an association or foundation

    ii) An established association or foundation that wants to change its name

b. Application formalities and required documents:

Application can be made at DSI by the association or foundation founder in person or an authorized representative with the following documents:

    i) A completed application form;

    ii) A photocopy of the applicant’s valid identity document

    iii) Draft constitution* (a written declaration is required if failing to submit).

* Please refer to Law no. 2/99/M and Article 140 to 172 of the Civil Code of the Macao SAR.

c. Fees:

Free of charge

2. Certificate of Existence of Registration Record of Established Association or Foundation in DSI

a. Target Applicants:

Any person (at the age of 18 or above) or group

b. Certificate Content:

Registration number, name of association or foundation and the first publication date in the Official Gazette

c. Fees:

MOP15.00; MOP5.00 for each additional page.
(Note: Administrative Public Welfare Legal Person is exempt from the fees and charges.)

d. Application Methods:

  1. Application can be lodged by the applicant at DSI’s counter in person or by an authorized representative;
  2. Applicants can lodge the application online through “Same-day Issuance of Certificate of Association and Foundation” under “Association and Foundation Application Service” in DSI’s “Online Services” zone, or by using self-service kiosks.
    (Note: For applications lodged by electronic means, the certificate has to be collected by the applicant at DSI in person or by an authorized person.)

e. Application Formalities and Required Documents:

Application Methods

Application made at the DSI Counter

Online or self-service application for “Same-day Issuance of Certificate of Association and Foundation

Required Documents or Procedures

  1. A completed Application Form of Certificate of Association and Foundation (affixed with the stamp of the association or foundation);
  2. A photocopy of the applicant’s valid identity document.

Application shall be lodged according to the online or self-service application procedure.

Processing Time

12 working days.
(Note: counting from the following working day upon the receipt of  all required documents)

Please refer to the table below

 

The processing time of online or self-service application for “Same-day Issuance of Certificate of Association and Foundation” may vary according to the collection location.

Time of application

 

Collection location

 

The Identification Services Bureau
(1st floor, China Plaza)
The Macao Government Services Centre in Areia Preta
(Zone R, 2nd floor)
The Macao Government Services Centre in Islands
(Zone D, 3rd floor)

09:00~10:15

13:30

13:30

10:16~13:00

17:00

17:45

13:01~14:30

13:30 on the following working day

14:31~16:00

17:45

After 16:00

13:30 on the following working day

 

 

3. Certificate of the Leadership Structure of Established Association or Foundation

a. Target Applicants:

i) Aged 18 or above ;

ii) Member of the leadership structure of the association or foundation / Representative authorized by the president or director of the association or foundation.

b. Certificate Content:

Registration number, name of association or foundation, the first publication date in the Official Gazette, date of general assembly and the leadership structure

c. Fees:

MOP15.00; MOP5.00 for each additional page.
(Note: Administrative Public Welfare Legal Person is exempt from the fees and charges.)

d. Application Methods

  1. Application can be lodged by the applicant at DSI’s counter in person or by an authorized representative;
  2. Applicants can lodge the application online through “Same-day Issuance of Certificate of Association and Foundation” under “Association and Foundation Application Service” in DSI’s “Online Services” zone, or by using self-service kiosks.
    (Note: For applications lodged by electronic means, the certificate has to be collected by the applicant at DSI in person or by an authorized person.)
  3. Applicants can lodge the application online through “Online Management System of Association and Foundation” under “Association and Foundation Application Service” in DSI’s “Online Services” zone.

e. Application Formalities and Required Documents:

Application Methods

Application Made at the DSI Counter

Online or self-service application for “Same-day Issuance of Certificate of Association and Foundation

Application make through “Online Management System of Association and Foundation

Required Documents or Procedures

  1. A completed Application Form of Certificate of Association and Foundation (affixed with the stamp of the association or foundation);
  2. A photocopy of the applicant’s valid identity document;
  3. A power of attorney is required if the applicant is not a member of the leadership structure;
  4. The original general assembly minutes of the election of members of leadership structure for verification purpose (The aforesaid minutes are exempted if they have been submitted to DSI before.)
  5. A photocopy of valid identity documents of every member of the leadership structure.

Application shall be lodged according to the online or self-service application procedure.

(Only applicable to associations and foundations which have applied for the latest Certificate of the Leadership Structure before.)

Application shall be lodged according to the online application procedure.

(Only applicable to the president, director, or authorized representative of the association or foundation.)

Processing Time

12 working days
(Note: counting from the following working day upon the receipt of all required documents)

Please refer to the table below

3 working days (Note: counting from the following working day upon the confirmation of the newly registered  member list of the leadership structure)

 

The processing time of online or self-service application for “Same-day Issuance of Certificate of Association and Foundation” may vary according to the collection location.

Time of application

 

Collection location

 

The Identification Services Bureau
(1st floor, China Plaza)
The Macao Government Services Centre in Areia Preta
(Zone R, 2nd floor)
The Macao Government Services Centre in Islands
(Zone D, 3rd floor)

09:00~10:15

13:30

13:30

10:16~13:00

17:00

17:45

13:01~14:30

13:30 on the following working day

14:31~16:00

17:45

After 16:00

13:30 on the following working day

4. Certificate of Constitution or Other Documents Authentication

a. Target Applicants:

Member of the leadership structure of the association or foundation

b. Application Formalities and Required Documents:

Application can be made at DSI in person or by an authorized representative with the following documents:

  1. A completed Application Form of Certificate of Association and Foundation (affixed with the stamp of the association or foundation)
  2. A Photocopy of the applicant’s valid identity document;
  3. A power of attorney is required if the applicant is not a member of the leadership structure.

c. Fees:

MOP15.00; MOP5.00 for each additional page
(Note: Administrative Public Welfare Legal Person is exempt from the fees and charges)

d. Processing Time:

12 working days
(Note: counting from the following working day upon the receipt of completed application form and all necessary documents.)

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C.  Dissolution of Association
 

1. Target Applicants
     Registered Association which dissolution is approved in the general assembly  
       
2. Application Formalities and Required Documents:
The responsible person of the association should inform DSI of the dissolution and present the original and photocopy of the meeting minutes on which the resolution of dissolution passed by not less than 3/4 of the association members is clearly stated and affixed with signatures and stamp.   
      Annotation:
-     When dispute arises out of dissolution, DSI will refer the case and relevant meeting minute to the Public Prosecutions Office.
-     DSI will notify the responsible person of the association by an official letter when the dissolution of association is approved.

3. Fees:
Free of charge.

 

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D.  Registration of Political Association
 

1.     Target Applicants
Main target is the long term association which aims at contributing to the exercise of civil and political rights and participates in political activities. The objectives and the activities of a political association involve “participating in election; introducing suggestion, opinion, and outline in regard to governance and management; participating in the activities of governing authorities and municipal organizations; criticizing the activities of public administration; and promoting civil and political education and awareness.
 
2.     Application Formalities and Required Documents:
The association founder should lodge the application at DSI and provide the following documents:

  1. “Certificate of Adoptable Name of Association and Foundation”;
  2. A declaration with signatures of not less than 200 citizens who have registered as an elector (the signatures have to be notarized at the Public Notary Office. In accordance with laws, such notarization is free of charge.);
  3. Draft constitution and name of association. If any, the contracted name and the logo of the association can also be provided.

 

 

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E. About Completing the Declaration of Assets and Interests
 

1.     Target Applicants
Target Applicants: Persons required to complete the Part Four of the Declaration of Assets and Interests.
(Supplementary information about completing the Part Four of the Declaration of Assets and Interests.)


2.     Application Formalities and Required Documents:
Application can be made at DSI in person or by an authorized representative with the following documents

    1. A completed Application Form for Access to Association Information;
    2. A photocopy of the applicant’s valid identity document.

 

 

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F. Filled sample of general assembly minutes
 
 
G. Frequently Asked Questions about Association and Foundation
 

1. How is an association or foundation established?

  1. The founder of an association or foundation shall first draft a constitution and apply to the Identification Services Bureau (DSI) for the “Certificate of Adoptable Name of Association and Foundation”;
  2. Upon receipt of the certificate, the founder shall notarize the establishment of the association or foundation at the Public Notary Office;
  3. After the constitution is published in the Official Gazette, DSI will notify the association or foundation of the registration number by an official letter;
  4. The founder of the association may call general assemblies and elect members of the leadership structure in accordance with the constitution;
  5. General assembly minutes and photocopies of the identity documents of all members shall be submitted to DSI.

2. How is a constitution written for establishing an association on foundation?

Please refer to the constitutions of established associations or foundations on the website of the Government Printing Bureau (www.io.gov.mo). The establishment of all associations or foundations are published in the Official Gazette, Series II, of the Macao Special Administrative Region

3. Is it necessary to notify DSI when the term of office of members of the leadership structure of an association expires?

At the expiry of term of office of members of the leadership structure, a general assembly shall be convened for the purpose of electing new members of leadership structure according to the constitution. After the election, the association shall submit the general assembly minutes to DSI along with photocopies of the identification documents of all members within 90 days according to law (In cases where photocopies of the valid identification documents of members were submitted to DSI before, it would not be necessary to file them again).

4. What must be included in general assembly minutes?

Pursuant to paragraph 3 of Article 146 of the Civil Code, general assembly minutes must include:

  1. The venue, date, time, and agenda of the assembly;
  2. The name of the person who chairs the assembly;
  3. The contents of proposed resolutions and the results of votes thereupon;
  4. The voting intentions of members of the body as requested by them;
  5. The signature of members of the leadership structure attending the assembly;
  6. The signature of the person who chairs the assembly.

5. How can an association submit general assembly minutes and apply for a new Certificate of the Leadership Structure after it has convened a general assembly and elected new members of leadership structure?

a. General assembly minutes and certificate applications can be submitted to one of the following service locations of DSI in person or by an authorized representative:

  • The Identification Services Bureau (1st floor, China Plaza)
  • The Macao Government Services Centre in Areia Preta (Zone R, 2nd floor)
  • The Macao Government Services Centre in Islands (Zone D, 3rd floor)

The certificate will be issued in 12 working days (following the day of receipt of the application and all required documents by DSI).

b. Through the“Online Management System of Association and Foundation” of DSI, associations can register information about members of the leadership structure, and upload general assembly minutes and photocopies of identification documents. After that, they can apply for a Certificate of the Leadership Structure in the system. The processing time of the certificate will be shortened to 3 working days (following the day of confirmation of the registered list of members of the leadership structure by DSI).

6. What is the eligibility for “Same-day Issuance of Certificate of Association and Foundation” service?

“Same-day Issuance of Certificate of Association and Foundation” targets on associations and foundations which had ever applied for the certificate of the latest leadership structure. This service is applicable to online and self-service applications lodged by the members of the latest leadership structure.

The processing time of online and self-service application for “Same-day Issuance of Certificate of Association and Foundation” varies subject to the collection location.

Time of Application

Collection Location

The Identification Services Bureau
(1st floor, China Plaza)
The Macao Government Services Centre in Areia Preta
(Zone R, 2nd floor)
The Macao Government Services Centre in Islands
(Zone D, 3rd floor)

09:00~10:15

13:30

13:30

10:16~13:00

17:00

17:45

13:01~14:30

13:30 on the following working day

14:31~16:00

17:45

After 16:01

13:30 on the following working day

7. What is the “Online Management System of Association and Foundation” used for?

The online management system is used by the president or chairman of an association or foundation to conduct enquiry, registration and application related to the association or foundation. It includes:

  1. Registering members of the leadership structure and uploading general assembly minutes and valid identification documents;
  2. Checking information about members of the latest leadership structure of an association or foundation registered with DSI;
  3. Applying for the Certificate of the Leadership Structure.

8. Who are eligible to use the “Online Management System of Association and Foundation”?

The president or chairman of an association or foundation or any authorized individual can log into the system and manage information about the association or foundation using the account of the “Common Access to Public Services of the Macao SAR”.

9. By which means can the president or chairman authorize other individuals to use the “Online Management System of Association and Foundation”? Must these individuals be members of the leadership structure?

  • The president or chairman of an association or foundation may designate up to three individuals to manage the information of the leadership structure in the “Online Management System of Association and Foundation” (the designated individuals must have an account of the “Common Access to Public Services of the Macao SAR”). It can also fill out an application form for using “Online Management System of Association and Foundation” and submit it, in person or by post, to DSI along with photocopies of identification documents of designated individuals;
  • Any individual, no matter he/she is a member of the association or foundation or not, can be designated to use the “Online Management System of Association and Foundation”.

10. Is there any expiry date on the Certificate of Association and Foundation?

Addition of details or deletion of errors should be made using ballpoint pens on the original handwritten or printed general assembly minute. Revisions should be made beside the relevant content and signed by the president or assembly chairperson as confirmation.

11. After the written/printed minute of the general assembly has been signed and confirmed by the chairperson and members who attended the assembly, what can be done if the minute needs additional information or modification?

Addition of details or deletion of errors should be made using ballpoint pens on the original handwritten or printed general assembly minute. Revisions should be made beside the relevant content and signed by the president or assembly chairperson as confirmation.

12. How can an established association or foundation revise its name or add another name?

  1. The association or foundation has to properly fill out an application form for the “Certificate of Adoptable Name of Association and Foundation” and affix the seal of the association or foundation to the form (the applicant must be the president or director of the association or foundation, or any individual authorized by the president or director);
  2. The application form must specify the registration number of the association or foundation and the new name to be adopted;
  3. A photocopy of the identification document of the applicant;
  4. The draft amendment to the constitution (please specify the articles to be amended);
  5. The minute of the general assembly in which at least three-fourth of members attending the assembly agreed on the resolution to amend the constitution (if any).

13. How can an established association or foundation amend articles of its constitution (including changing the address)?

The association or foundation can apply to Cartório Notarial (the Public Notary Office) for the amendment of articles of its constitution (including the association address) provided that there is not any change in the name of the association. (1.º Cartório Notarial, Tel: 28574258; Cartório Notarial, Tel: 28554460; Cartório Notarial das Ilhas, Tel: 28827504).

14. How does an association or foundation establish a register of minutes? Is there anything to take notice of?

An association or foundation can assign a person in charge of establishing a register of minutes without consulting the Public Administration and Civil Service Bureau (SAFP). It should take notice of the following when establishing the register of minutes.

  • The first page of the register of minutes should be dedicated to opening remarks (Please refer to the sample “Notices on establishing a register of minutes of associations or foundations” under “Service Information” on the website of SAFP: www.safp.gov.mo), which should specify the name of the association or foundation, the date on which the register is established, the total number of pages of the register except the two pages of opening remarks and closing remarks, and the usage of the register, for instance, clearly specify that it is used for registering the minutes of the association or foundation or its organ (e.g., the board of directors, the board of supervisors, the general assembly, or any other organ specified in the constitution).
  • The last page of the register should be dedicated to closing remarks (please refer to the sample on the website of SAFP), which should specify the total number of pages of the register except the two pages of opening remarks and closing remarks.
  • The register of minutes can be established by a duly authorized member or secretary of the executive body of an association or foundation specified in its constitution (e.g., the board of directors or other organs of similar function). The person-in-charge should sign on the pages of opening remarks and closing remarks, and affix the association stamp on them. On other pages, he/she can just initial or affix the association stamp.
  • The person to be responsible for establishing the register of minutes can be confirmed by the constitution of the association or foundation or by a resolution adopted in a meeting convened in accordance with the constitution of the association (e.g. the association or organization can designate a member of the executive body to establish the register by a resolution adopted at a meeting).
  • The register of minutes may consist of blank loose-leaf pages provided that the association ensures that each page is kept intact by an effective means to avoid being lost.

15. What should be done if the application receipt of the “Certificate of Adoptable Name of Association and Foundation” or the “Certificate of Association and Foundation” is lost?
The applicant should specify his or her name, number of identity card or identification document, and the name of the association or foundation on a blank paper. Also, he/she has to declare the loss of above application, sign the declaration (identical to the signature on the identification document) and affix the association stamp on it.

16. What should be done if members of an association doubt the legality or validity of a resolution adopted at a general assembly?
The person concerned can start civil proceedings pursuant to Articles 165 and 166 of the Civil Code and Article 341 and subsequent articles of the Civil Procedure Code.

17. What are the procedures to establish a foundation?
A foundation is referred to a legal person which is asset-based and social-interest-oriented. (refer to the stipulations of Articles 173 to 183 of the Civil Code). A founder who intends to establish a foundation has to apply to DSI for the “Certificate of Adoptable Name of Association and Foundation” and submit the constitution of the foundation, in which its purpose must be indicated and the assets allocated must be specified. Upon receipt of the certificate from DSI, the founder may apply to Cartório Notarial (the Public Notary Office) for confirming foundation status with relevant documents.

18. How does an association or foundation apply for becoming an “administrative public welfare legal person”?
Pursuant to the stipulations of Article 4 ofLaw No. 11/96/M of August 20, it is the authority of the Chief Executive to declare an entity an “administrative public welfare legal person”. An association or foundation can apply, through Cartório Notarial (the Public Notary Office), to the Chief Executive for declaring it to be an “administrative public welfare legal person”. DSI will register the associations or foundations that have been declared “administrative public welfare legal persons” within its jurisdiction.
For details about formalities for declaring to be an “administrative public welfare legal person”, please visit the website (https://www.safp.gov.mo/safptc/pages/WCM_068592) or contact the Public Information Center:

  • Address: Rua do Campo, n.°188-198, Vicky Plaza, Macao
  • Tel: 8866 8866 Fax: 2835 3355
  • Office Hours: 9:00~18:00, Monday-Friday, without lunch break.

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